BYLAWS OF HISTORIC CANNON'S ADDITION
STEERING COMMITTEE
Section 1 - Name
A. Historic Cannon's Addition
Section 2 - Statement of Purpose
A. The historic Cannon's Addition Community Development Steering Committee shall be an ongoing body to define and implement the preservation, enrichment and improvement of our neighborhood.
Section 3 - Neighborhood Boundaries
A. North: I-90 from the Bluff East to Maple, then South on Maple to 6fh Avenue, then East on 6th Avenue South side to Cedar. South: 14th Avenue both sides. East: Cedar Street, West: BIuff
Section 4 - Steering Committee Membership
A. Criteria for Steering Committee membership shall be any person 16 years (*Amended 5/7/96) or older who: lives, or owns property, or owns a business within the boundaries of the neighborhood and who has attended two (2) consecutive regular Steering Committee meetings.
B. There is no limit to the number of Steering Committee members.
C. Membership will be granted to any individual who meets the above criteria. Voting privileges become effective at the next Steering Committee meeting.
D. The Steering Committee membership list will be updated not less than semi-annually. The updated list will be provided to the Community and Economic Development office by March 1 and September 1 of each year.
E. Upon the date of adoption of these Bylaws, all currently recognized members of the Steering Committee should automatically be members. After the date of adoption, the membership criteria listed above shall apply.
Section 5 - Removal of Members from the Steering Committee
A. Any member of the Steering Committee absent for five (5) consecutive regular meetings shall be removed from membership, unless a member of the Executive Committee has excused that member from attendance. Notice of removal will be sent by the Secretary to the address of record. (Amended 5/2/2000)
Section 6 - Meetings
A. The steering Committee shall convene a minimum of two neighborhood meetings each year. A spring meeting will be held between April and June for the purpose of reviewing activities of the Steering Committee and concerns of the neighborhood. A fall meeting will be held between September and November for the purpose of membership recruitment and budget allocation.(Amended 5/2/2000)
B. Regular Steering committee meetings shall be held monthly, usually the first Tuesday (Amended 9/6/94) of each month at 7:00 PM at a place designated no less than two weeks prior to the meeting.
C. Special or Emergency meetings of the Steering Committee and/or Special Neighborhood meetings may be called by the Steering Committee Chairperson (s), or shall be called by the same 20% of the members of the Steering Committee. Any actions taken at the Special or Emergency meetings shall be reported at the next regular Steering Committee meeting.
D. Regular and Special Steering Committee meetings shall be open to anyone. Visitors will be invited to participate in the discussion of matters at hand but cannot vote.
E. Only Steering Committee members actually present at a give meeting may vote.
Section 7 - Meeting; Notification
A. The Spring and Fall and/or Special neighborhood Meetings will be publicized in the neighborhood. This notification shall not be less than 14 days before the meeting.
B. Special or Emergency Steering Committee meeting notification will be by telephone to all members.
C. Failure to receive a meeting notice does not invalidate the meeting.
Section 8 - Officers
A. The officers of the Steering Committee shall be either: Chair person, Vice-Chairperson and Secretary, or Two Go-Chairpersons and Secretary.
B. The duties ofthe officers are as follows:
Chairperson shall be responsible for the operation of the Steering Committee and its officers pursuant to these Bylaws. This shall include chairing all meetings, representing the neighborhood at all official functions, being an ex-officio member of all committees, ordering the expenditure of neighborhood funds in accordance with the CD budget authorized by the Steering Committee, and generally conducting the business of the neighborhood.
The Chairperson shall also have specific duties as spelled out elsewhere in these Bylaws and/or as delegated to her/him by the Steering Committee or the Executive Committee.
Vice-Chairperson shall assume all duties of (Amended 5/2/2000) the Chairperson in her/his absence. The Vice-Chairperson shall be responsible for the implementation of' all projects proposed by the Steering Committee, or other duties the neighborhood may want to specify. The Vice-Chairperson shall maintain an accurate accounting of all revenues and expenditures other than CDBG funds.
Go-Chairpersons shall be responsible for the same items as are the Chairperson and Vice-Chairperson with responsibility divided between the individuals involved.
Secretary shall be responsible for maintaining all written records and minutes as required by these Bylaws, and be responsible for written communications as directed by the Chairperson (s), the Executive Committee or the Steering Committee.
Membership Chair responsible for Steering Committee Meeting Attendance Records. (Amended at 12/94 mtg.)
Section 9 - Nomination
A. At or before the November (Amended 3/93) meeting of the Steering Committee, nominations will be accepted from the floor for each office for the coming term.
B. At the December (Amended 3/93) meeting ofthe Steering Committee, elections will be held.
C. Voting will be by secret ballot.
D. Officers will be elected by a majority vote ofthe Steering Committee members present.
E. Term of office shall be one (1) year from January ] through December 31. (Amended 3/93) Officers may serve no more than three (3) consecutive terms in any given office.
F. The Secretary shall notify the Community and Economic Development office in writing of the names of the newly elected officers, their addresses and terms of office.
Section 10 - Removal and vacancies of officers
A. Any elected officer may be removed from office. Removal shall be debated by the membership and requires a vote for removal of no less than 65% of the total Steering Committee Membership, providing that a resolution proposing the consideration of the removal has been adopted at a preceding meeting.
B. Vacancies in office shall be filled as necessary by a nominee elected by a majority vote of the members present at the Steering Committee meeting.
Section 11 - Executive Committee
A. The Executive Committee shall be comprised of all elected officers and the Community Development Neighborhood Coordinator (CDNC).
B. The Executive Committee shall be responsible for the general management of the affairs of the Steering Committee, including: the semi-annual membership list update; holding neighborhood meetings regular Steering Committee meetings, and elections as called for in these Bylaws; representing the Steering Committee in communicating with city government and act for the Steering Committee in matters specifically delegated to it by the membership. It may act for the Steering Committee between regular meetings of the membership on any matter deemed urgent by the Executive Committee. Any such actions shall be reported at the next regular meeting of the Steering Committee. The Executive Committee shall be subject to the orders of the Steering Committee, and none of its actions shall conflict with action taken or policies formulated by the Steering Committee.
Section 12 - Special and standinn committees
A. The Chairperson (s) with the approval of the Executive Committee may appoint Special Committees to help conduct the business of the Steering Committee. In addition to Special Committees which may be appointed from time to time, the following standing committees shall be appointed. (Amended 5/2/2000)
I) History
2) Park
3) Clean-up
4) Social
5) Communication
6) Trees
7) Sidewalks
B. Oral reports by committees shall be made to the Steering Committee and shall be entered into the minutes of the Steering Committee. The Chairperson (s) may ask for a written report from any committee deemed necessary.
Section 13 - Appointments
A. The Chairperson (s), with the approval ofthe Executive Committee, may from time to time recommend individuals for appointment to various Boards, Commissions or Task Forces. Such appointment recommendations shall be reported at the next regular meeting or the Steering Committee. However, recommendations for appointment to be made by the City Council shall be subject to approval by a majority vote of those members present at the next regular Steering Committee meeting.
Section 14 - Quorum
A. A quorum for a meeting shall consist of 51 % of the Steering Committee voting members. (Amended 5/2/2000)
Section 15 - Parliamentary procedure
A. Unless othenvise specifically defined in these bylaws, all affairs of the Steering Committee shall be governed by Robert's Rules of Order Revised Edition.
Section 16 - Records and minutes
A. Approved meeting minutes and sign-in sheets as a record of attendance shall be kept for all regular and special meetings of the Steering Committee and shall be forwarded to the Community and Economic Development Office And be on file at the home of the Steering Committee Secretary. Minutes to be reviewed at monthly meetings.(added 9/94)
Section 17-Amendments
A. Proposed amendments to these Bylaws may be accepted by a vote of no less than 65% of the total Steering Committee membership provided that a resolution proposing consideration of the amendments has been adopted at a preceding regular meeting. Approved amendments will be forwarded within two (2) weeks to the Community and Economic Development Office for approval.
Section 18 - Effective Date
A. These Bylaws are effective as of January 20, 1992 having been approved
by a majority
vote ofthe then recognized members ofthe
Steering Committee.